What should the dependency record contain?

Record the reference name, path, source revision, owner, delivery decision and clean-folder test result.

External reference record
FieldPurpose
NameIdentify the linked file
PathShow how it is found
RevisionConfirm source issue
DispositionKeep, bind or remove
TestConfirm clean delivery

Who decides the delivery method?

The receiving project CAD and document-control requirements decide whether references remain external or are bound.

Sources: Autodesk: About Drawing Standards

Common questions

What else should the bid team know?

Is an xref always a problem?

No. It is a problem when it is unlisted, missing, stale or incompatible with the delivery requirement.

Can an xref be bound automatically?

Only when the project requirement and reviewer support that choice.

Primary sources

  1. PDF Import in AutoCAD results in low quality dataAutodesk
  2. About Drawing StandardsAutodesk
  3. ISO 19650-1:2018, Organization and digitization of information about buildings and civil engineering worksInternational Organization for Standardization